[ LEDGER ]
Invoices, expenses and project profit in the same place you do the work.
Send invoices, capture receipts by email, let AI read them, and see what each client or project actually earned — without exporting to a separate accounting tool.
In short
MKTGToolkit Ledger is lightweight invoicing and expense tracking for freelancers and small marketing teams. It issues and tracks invoices, captures receipts through an inbound email address, uses AI to extract line items, and reports income, expenses and profitability per brand and project alongside the marketing work that produced them.
- Invoices with paid/unpaid tracking
- Email-in receipt capture with AI extraction
- Income and profit per brand and project
- €15/month — The Brain included free
What the Ledger does
Invoicing that tracks itself
Issue invoices, mark them paid, and see confirmed income roll into the dashboard automatically instead of living in a spreadsheet.
Email your receipts in
Forward a receipt to your ledger address and it is captured, parsed and filed against the right project.
AI line-item extraction
Amounts, dates, suppliers and VAT are read from the document, so you check the numbers rather than type them.
Profit per project
Income and expenses are scoped by brand and project, so you can see which client work is actually worth repeating.
Linked to the work
Projects in the Ledger line up with the campaigns and tasks in the Brain, so cost sits next to output.
Private by design
Financial records are locked down with row-level security and service-role-only audit logs.
Ledger is one app. The advantage is the system behind it.
MKTGToolkit is built around two shared layers. The Brand Book holds your strategy — voice rules, target markets, offers, proof library, competitors, colours, layouts and authors. The Brain holds your execution — tasks, planner, meetings, notes, brain dumps and the calendar every app writes to. Each app is a surface on top of those two layers, which is why an idea can travel from a Monday note to a published asset without being retyped.
Brand Book
Voice rules, markets, offers, proof library
The Brain
Tasks, planner, meetings, content calendar
Set up the project
Create a project against the brand or client you are working for.
Invoice
Issue invoices and track their status through to confirmed payment.
Capture costs
Email receipts in and let the AI extract the line items.
Review
See income, expenses and margin per project alongside the marketing that drove it.
Apps that share the same context
Why it matters for consistency
Marketing decisions get better when the cost is visible. Ledger shares the same brand hierarchy as the rest of the toolkit, so the spend on a campaign sits beside the content that campaign produced.
MKTGToolkit Ledger vs a full accounting suite
| The job | Accounting suite | MKTGToolkit Ledger |
|---|---|---|
| Learning curve | Built for accountants | Built for marketers who invoice clients |
| Receipts | Manual upload and coding | Email-in capture with AI extraction |
| Project view | Chart of accounts | Income and profit per brand and project |
| Context | Separate from your marketing | Projects line up with campaigns and Brain tasks |
| Pricing | Tiered plans per company | €15/month per core app, Brain and Brand Book free |
Questions
people ask
Quick answers about pricing, capabilities and how Ledger fits with the rest of MKTGToolkit.
Ledger. Powered by the Brand Book + Brain.
Start with Ledger for €15/month, or pick the apps that match how you actually work. The Brain and the Brand Book are included free with any subscription, so the connective tissue is always there.